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The Ultimate Timeline for Planning a Princess Birthday Party


Princess Birthday Party Entertainers


Parents, we hear you. So many of you ask us how far in advance to do everything and we want to make the party planning process as easy as possible for you. Here’s a step-by-step guide to help you plan the perfect princess birthday party, ensuring every detail is covered and stress-free.









6-8 Weeks Before the Party: Laying the Groundwork


  • Choose a Date and Time

Select a date and time that works best for your family and close friends. Weekend afternoons are often ideal as they give everyone plenty of time to arrive and enjoy the festivities without feeling rushed.


  • Set a Budget

Determine how much you’re willing to spend on the party. This will help guide your decisions regarding venue, decorations, entertainment, and food.


  • Create a Guest List

Decide how many guests to invite. This will influence your choice of venue and the amount of supplies needed.


  • Pick a Venue

Whether it’s your backyard, a local park, or a rented hall, choosing the right location is key. Make sure it’s suitable for your guest list and theme.


  • Choose a Theme

While “princess” is the overarching theme, you can narrow it down to specific princesses or go for a generic fairy-tale royal vibe. Popular choices include Disney princesses like Cinderella, Elsa, or Belle.


4-6 Weeks Before the Party: Making Arrangements


  • Send Invitations

Send out invitations at least a month in advance. Whether you choose traditional paper invites or digital versions, ensure they match your theme and provide all necessary details (RSVP information, dress code, etc.).


  • Plan Activities and Entertainment

Think about games, crafts, and entertainment that will keep the little princesses entertained. Consider hiring a professional princess entertainer or organizing activities like a tiara-making station, a royal scavenger hunt, or a mini tea party.


  • Order Supplies and Decorations

Purchase or order decorations, party favors, and supplies. Look for themed items like princess plates, cups, napkins, balloons, and banners. Don’t forget essentials like tablecloths, utensils, and chairs if needed.


  • Book Vendors

If you’re hiring any vendors, such as caterers, bakers, photographers, and especially Princess Party Entertainers, book them now. Popular services can get booked up quickly, especially during peak party seasons.


2-3 Weeks Before the Party: Fine-Tuning Details


  • Plan the Menu

Decide on the food and beverages you’ll serve. Consider a mix of kid-friendly snacks and more substantial options for parents. Think about creating themed treats, like princess cupcakes or a castle cake.


  • Prepare Party Favors

Put together party favor bags for the guests. Include items like princess stickers, mini tiaras, jewelry, and other small toys.


  • Confirm RSVPs

Reach out to guests who haven’t RSVP’d to get a final headcount. This will help with planning food, seating, and activities.


1 Week Before the Party: Final Preparations


  • Create a Schedule

Draft a timeline for the party, including when to start games, when to eat, and when to open presents. Having a schedule will help the party run smoothly.


  • Assemble Decorations

If you’re making any DIY decorations or assembling kits, do it now. This will save time on the day of the party.


  • Prepare Party Bags

Fill the party favor bags and have them ready to go.


  • Check Weather

If the party is outdoors, keep an eye on the weather forecast. Have a backup plan in case of rain or extreme heat.


The Day Before the Party: Last-Minute Details


  • Decorate the Venue

Start decorating the venue. Hang banners, set up tables, and arrange any other decor. Doing this the day before will make the day of the party much less hectic.


  • Pick Up Food

If you’re ordering food, pick it up or have it delivered. Ensure everything is ready to serve or easily reheated.


  • Set Up Activities

Prepare any activity stations, ensuring all materials are in place.


The Day of the Party: Showtime!


  • Final Touches

Add any last-minute decorations and set up the food and beverage stations.


  • Welcome Guests

Greet your guests as they arrive and direct them to the activity areas.


  • Follow the Schedule

Stick to the timeline you created to keep the party flowing smoothly.


  • Enjoy!

Most importantly, have fun! Enjoy the magical day you’ve created for your little princess and her friends.


By following this detailed timeline, you can ensure that your princess birthday party is a royal success, filled with enchanting memories for everyone involved. Happy planning!

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